Política de Privacidad
RESPONSIBLE:
BLUE VALLEY SCHOOL (COSTA RICA)
From Multiplaza, 1.2 Km. northwest, right hand side of the road Guachipelín, San José, Escazú, Costa Rica
Email address: datos@bluevalley.ed.cr.
BLUE VALLEY SCHOOL is part of Inspired Education Holdings Limited, which is a company registered in England with number 09268120 and registered address in Sixth Floor, 3 Burlington Gardens, London, W1S 3EP, United Kingdom. Inspired operates numerous affiliated schools globally via its regional offices in Europe, Africa, Middle East, Asia-Pacific and Latin America.
1. INTRODUCTION
In accordance with the terms of the Law No. 8968, Protection in the Handling of the Personal Data of Individuals, BLUE VALLEY SCHOOL provides information about how we are processing the personal data that you provide to us.
Our Data Protection Officer can be contacted by email at the address datos@bluevalley.ed.cr. if you have any queries regarding the processing of your personal data.
2. TYPES OF PERSONAL DATA WE PROCESS
We process personal data from our students and their families and / or legal representatives and also from our employees, candidates, suppliers, contractors, prospective customers and third parties interested in finding out more about BLUE VALLEY SCHOOL within the systems controlled by the school as Responsible for the database.
The personal data processed is mainly the following:
• Names, addresses, telephone numbers, e-mail addresses and other contact details;
• Family details;
• Safeguarding information (such as court orders and professional involvement)
• Education and employment data;
• Images, audio and video recordings, including CCTV footage (video images);
• Financial information;
• Educational centres previously attended.
Other types of data we may collect and process, according to the school purposes, are related to health condition, criminal records and other sensitive information related to an individual, such as:
• Information about health status or provision of health care linked to a specific individual;
• Behavioural information;
• Special educational needs
• Criminal records linked to a specific individual;
• Biometric information;
• Ethnicity;
• Religion;
• Nationality and location.
3. HOW WE COLLECT AND PROCESS PERSONAL DATA
BLUE VALLEY SCHOOL collects information in several ways, including:
• Personally and over the phone;
• Through our webpage, including information received through the following sections: Contact Us (Enquiry Form), Admissions Department and application for employment opportunities (recruitment);
• From email and hand delivery paper documentation: including job applications, emails, invoices, letters, consent forms;
• Through online tools: such as apps, educational platforms and other software used by our staff;
• Through any CCTV cameras located at our premises or sites;
• Through third parties, such as referees, professionals or authorities working with the individual;
4. PURPOSES FOR WHICH WE PROCESS PERSONAL DATA
BLUE VALLEY SCHOOL processes personal data to lawfully and legitimately carry out the school’s educational activity. The school collects and keeps students and parents’ information when necessary:
• To ensure that the student meets the school’s admission criteria;
• To provide educational services including the support of pupil learning, monitor and report on pupil progress;
• To provide to the students welfare and pastoral care services;
• To provide to the students medical and nurse attention, catering service and school transportation, among other necessary services;
• To meet the educational, social, physical and emotional requirements of the student;
• To comply with the law regarding data sharing;
• To comply with legislative or administrative requirements;
• To administer the school’s governing body;
• To enable parents/guardians to be contacted in the case of emergency or in the case of school closure, or to inform parents of their child’s educational progress or about school events, etc.
• With the aim to celebrate school’s achievements and to keep a record of the history of the school, BLUE VALLEY SCHOOL may take photographs and recorded images of students to be shared in, e.g. yearbooks, school website, etc, always based on informed consent from parents or students of legal age;
• To send commercial communications if previously requested and authorised by the data subject. Commercial communications will include: newsletters and notices from the webpage, referral of commercial advertisements through e-mail, SMS, MMS, social networks or any other electronic or physical means, present or future, which enables such commercial communication. You will be able to unsubscribe from the receipt of commercial communications by clicking in the “unsubscribe” section found in all these kind of e-mails sent by the school.
• In the case of a CV received through our webpage, in the section “Opportunities”, with the purpose to include the candidate in the selection process or to consider their application for future positions; In this regarding, the school also collects information about staff and prospective staff when necessary for:
-Conducting the selection process;
-Assessing the suitability of the candidate for the position;
-Administration of staff records;
-Recruitment of staff;
-Administration of payroll, pensions and sick leave;
-Staff appraisal;
-Disciplinary procedures;
-Administration of human resources records;
The personal data object of processing may only be communicated to other schools within the Inspired group with the prior written consent of the data subject and the personal data will be processed with the same legitimate purposes mentioned herein.
5. PROCESSING OF CANDIDATES DATA
If you want to send us your CV through the section “Careers”, you will have to create an account to make use of the employment platform and to send us your employment application. Your information will be shared with Inspired Education Group as the owner of the platform Global Careers Site in the terms exposed at: https://careers.inspirededu.com/data-privacy-statement and incorporated in the files owned by BLUE VALLEY SCHOOL. Our Human Resources department will process your data with the purpose to include your candidacy in our selection processes.
6. LEGAL BASIS FOR THE PROCESSING OF YOUR INFORMATION
Our School processes personal data under the following bases:
1. Execution of a contractual relationship of which the interested party is a part: Admission and enrollment of students, provision of educational, academic, nursing, safeguarding and related services, as well as the sending of communications related to educational activity as well as management. administrative and billing necessary for the provision of the aforementioned services;
2. Compliance with our legal obligations: We must manage and store the records of parents and providers of students, as well as meet the requirements of the relevant competent authorities, in addition to filing legal actions;
3. Our legitimate interest: We may need to have statistical information, as well as carry out satisfaction surveys and promote our activities by sending commercial communications (in addition to your consent);
4. Your consent: We may need the consent of the parents/legal guardian, or of the student of legal age to send commercial communications as well as to take and use images and videos to disseminate the student's participation in School activities, or for campaigns. promotional.
5. Vital interest: In the event that we must adopt measures to protect the life or health of a third party, we will process the data necessary for this purpose.
7. WITH WHOM DO WE SHARE YOUR PERSONAL DATA?
As a school, we may be lawfully required to share personal information with relevant authorities or third parties as permitted on statutory grounds, to comply with legal obligations or on the basis of a specific consent given by the individual concerned.
We will ensure that, where relevant, contractual safeguards are in place to ensure the protection of your personal data when you disclose your personal data to a third party. For example, we will enter into data transfer agreements with relevant parties (which establish restrictions on the use of your personal data and obligations regarding the protection and security of your personal data).
The parties to which we may disclose your personal data, as mentioned above, may be located in countries outside of Peru, including countries that do not have an adequate level of protection, in which case the processing of personal data will be carried out in accordance with provided by this Law No. 8968 regarding the cross-border flow of personal data.
In such cases, we will implement appropriate measures to ensure adequate protection of your personal data in accordance with the aforementioned data protection legislation.
Your personal data shall be neither rented nor sold to third parties.
8. CONSERVATION OF DATA
Personal information will only be retained for the period of time required to fulfil the purpose for which it was collected unless for a longer time for public interest archiving, scientific or historical research, or statistical purposes. Once the personal information is no longer required or permitted to be retained for legal or business purposes, it will be destroyed or made anonymous.
9. YOUR RIGHTS
Under the Law Nº Nº 8968 you have rights regarding the processing of your personal data. These rights are, however, subject to certain exemptions and limitations.
You have the right to:
• Be informed, at the time when personal data is collected, about the data processing.
• Access the information we process and how we process it as well as to obtain a copy of the personal data considering the legal limitations and exceptions;
• Ask for the erasing of the personal data we hold about you without undue delay considering the legal limitations and exceptions;
• Obtain the rectification of your personal data providing a supplementary statement;
• Obtain restriction of processing of your personal data when it is inaccurate, illegal, unnecessary or not verified, considering the legal limitations and exceptions;
• Obtain data portability of your personal information in a structured, commonly used and machine-readable format. This allows the right to transmit that data to another controller without hindrance from the controller to which the personal data has been provided;
• Object to processing for direct marketing purposes;
• Withdraw consent at any time and freely to the processing of your personal data. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
Therefore, in accordance with the provisions of the Law, data subjects will be able to exercise their rights through the procedure Subject Access Request (SAR) by sending a written specific request, along with a copy of their ID card, to the Data Protection Officer’s email address datos@bluevalley.ed.cr.
10. CONSENT
You will have the right and possibility to withdraw your consent for any specific purpose granted at any given time without prejudice of the legality of processing according to the consent given before withdrawal.
11. STORING AND SECURING INFORMATION
The school shall use the appropriate technical and organisational measures to ensure the security, confidentiality, integrity and privacy of the personal data, preventing from unauthorised access or unlawful processing as well as accidental loss, destruction or damage of the files.
12. MINORS
The School will not collect and process data from children. Parental or legal tutor’s consent to act on their behalf will be always required.
13. STORING AND SECURING INFORMATION
The School shall use the appropriate technical and organisational measures to ensure the security, confidentiality, integrity and privacy of the personal data, preventing from unauthorised access or unlawful processing as well as accidental loss, destruction or damage of the files.
14. COMMON USE WITH SOCIAL NETWORKS AND PLATFORMS
This website holds links to social networks like Instagram, LinkedIn, and Facebook or to applications such as REP AI (in the form of the Rep AI chatbot) and OpenApply. Our School is not responsible for the privacy practices or the content of such sites. You should be aware that the processing of your personal information is carried out by those sites and governed by their respective privacy policies.
If you do not want these sites to collect and process your information, please review their corresponding privacy policies and / or disconnect from it before using our Services.
15. COOKIES USED IN OUR WEBSITE
We use cookies to provide you with a better experience in the use of our website, as well as to store information about our visitors. This information is related to your session ID and are a way of monitoring single user access.
The Web server is allowed to remember some data concerning the user, such as his preferences for visiting the pages of this server, name and password, products that are more interesting, etc.
The Cookies that we use in our website and that require informed consent by the user are the functional cookies and the targeting cookies. Consent is not needed for essential or needed cookies, which are those of a technical nature necessary for the operation of the website or the provision of services expressly requested by the user.
You can get more information about the cookies we used by visiting our website cookies policy.
To understand more about the cookies we use and the way you can disable them, you can visit our policy at: https://www.st-peters-school.com/en/cookies-policy
16. COMPLAINTS
If you are not satisfied with our response, you would like to discuss anything regarding this privacy notice, or you believe we are processing your personal data disregarding the data protection regulations in force, any claim can be sent to our Data Protection Officer datos@bluevalley.ed.cr. or to the data protection authority, Inhabitants Data Protection Agency (Prodhab), at http://prodhab.go.cr/procedimientosdeprote/.
17. PRIVACY NOTICE UPDATES
BLUE VALLEY SCHOOL may need to update this privacy notice periodically so we recommend that you review this information from time to time.
This version was last updated on July 2024